Occasional Expense


Expenses which are predictable, but don’t come every month, are known as “periodic” or “occasional” expenses. Your finances simply cannot be considered “under control” unless you. Certain major expenses occur throughout the year on an irregular basis. Things like auto insurance premiums or real estate taxes (if you do not escrow) pop up a couple of times each.

Also found in: Thesaurus, Acronyms.
Related to occasional: occasional tables

oc·ca·sion·al

(ə-kā′zhə-nəl)adj.
1. Occurring, encountered, done, or taken from time to time; irregular or infrequent. See Synonyms at periodic.
2. Created for a special occasion: occasional verse.
3. Intended for use as the occasion requires: an occasional chair.
4. Being a factor that makes something possible; being a cause of something.
5. Acting in a specified capacity from time to time: an occasional hunter.
American Heritage® Dictionary of the English Language, Fifth Edition. Copyright © 2016 by Houghton Mifflin Harcourt Publishing Company. Published by Houghton Mifflin Harcourt Publishing Company. All rights reserved.

occasional

(əˈkeɪʒənəl) adj
1. taking place from time to time; not frequent or regular
3. serving as an occasion (for something)
Collins English Dictionary – Complete and Unabridged, 12th Edition 2014 © HarperCollins Publishers 1991, 1994, 1998, 2000, 2003, 2006, 2007, 2009, 2011, 2014

oc•ca•sion•al

(əˈkeɪ ʒə nl)
adj.
1. occurring or appearing at irregular or infrequent intervals: an occasional headache.
2. intended for supplementary use when needed: an occasional chair.
3. pertaining to, arising out of, or intended for the occasion: occasional verses.
4. acting or serving for the occasion or only on particular occasions.
5. serving as the occasion or incidental cause.
Random House Kernerman Webster's College Dictionary, © 2010 K Dictionaries Ltd. Copyright 2005, 1997, 1991 by Random House, Inc. All rights reserved.
Occasional
Adj.1.occasional - occurring from time to time; 'took an occasional glass of wine'
infrequent - not frequent; not occurring regularly or at short intervals; 'infrequent outbursts of temper'
2.occasional - occurring or appearing at usually irregular intervals; 'episodic in his affections'; 'occasional headaches'
unpredictable - not capable of being foretold
3.occasional - occurring from time to time; 'casual employment'; 'a casual correspondence with a former teacher'; 'an occasional worker'
irregular - contrary to rule or accepted order or general practice; 'irregular hiring practices'
4.occasional - recurring or reappearing from time to time; 'periodic feelings of anxiety'
sporadic - recurring in scattered and irregular or unpredictable instances; 'a city subjected to sporadic bombing raids'
Based on WordNet 3.0, Farlex clipart collection. © 2003-2012 Princeton University, Farlex Inc.

occasional

adjectiveinfrequent, odd, rare, casual, irregular, sporadic, intermittent, few and far between, desultory, periodicI still get the occasional nightmare about the accident.
regular, usual, constant, routine, frequent, customary, continual, habitual, incessant
Collins Thesaurus of the English Language – Complete and Unabridged 2nd Edition. 2002 © HarperCollins Publishers 1995, 2002

occasional

adjective1. Happening or appearing now and then:
fitful, intermittent, periodic, periodical, sporadic.
2. Rarely occurring or appearing:
infrequent, rare, scarce, sporadic, uncommon, unusual.
The American Heritage® Roget's Thesaurus. Copyright © 2013, 2014 by Houghton Mifflin Harcourt Publishing Company. Published by Houghton Mifflin Harcourt Publishing Company. All rights reserved.
příležitostný
gelegentlichokkasionell
sem gerist endrum og eins
時折の
tillfällig
ara sıraarasıra olan

occasional

[əˈkeɪʒənl]A.ADJ
1. (= infrequent) [lapse, meeting] → esporádico; [rain, showers] → ocasional, aislado
she made occasional visits to England → hacía alguna que otra visita a Inglaterra → hacíavisitasesporádicas a Inglaterra
I like the or an occasional cigarette → me gustafumar un cigarrillode vez en cuando
I have the or an occasional drink → tomo una copade vez en cuando
they had passed the occasional car on the road → de vez en cuandopasaban algún cocheen lacarretera
he smokes only the or a very occasional cigar → sólomuyde vez en cuandoormuy de tarde en tarde se fuma un puro
2. (frm) (= created for special event) [poem, music] → compuestoespecialmente para la ocasión
it was written as an occasional piece for the Coronation → se escribió la piezaespecialmente con ocasiónde lacoronación
B.CPDoccasional tableN → mesafauxiliar
occasional workerN (US) → jornalero/a m/f, temporero/a m/f
Collins Spanish Dictionary - Complete and Unabridged 8th Edition 2005 © William Collins Sons & Co. Ltd. 1971, 1988 © HarperCollins Publishers 1992, 1993, 1996, 1997, 2000, 2003, 2005

occasional

[əˈkeɪʒənəl]adj
[visit, meeting, appearance] → occasionnel(le); [pain, headache, bout] → occasionnel(le); [lapse] → occasionnel(le)
the occasional ...
I like the occasional drink → J'aime bien boire un verre à l'occasion.
(= one or two)
architects, planners, and the occasional sociologist → des architectes, des urbanistes et quelquessociologues
Apart from the occasional article, he hadn't published anything → Mis à part un articlede temps en temps, il n'avait rien publié.
Collins English/French Electronic Resource. © HarperCollins Publishers 2005

occasional

adj
visit, visitor, meeting, outburst, lapse → gelegentlich; he likes an or the occasional cigar → er rauchthin und wiederganzgerneor gelegentlich ganzgern eine Zigarre; she made occasional visits to England → sie fuhr ab und zu nach England
(= designed for special event) → Gelegenheits-; occasional poem → Gelegenheitsgedichtnt
Collins German Dictionary – Complete and Unabridged 7th Edition 2005. © William Collins Sons & Co. Ltd. 1980 © HarperCollins Publishers 1991, 1997, 1999, 2004, 2005, 2007
Occasional expense

occasional

[əˈkeɪʒənl]adj (gen) → occasionale; (showers) → sporadico/a
I like the occasional cigarette → ogni tanto mi piacefumare una sigaretta
Collins Italian Dictionary 1st Edition © HarperCollins Publishers 1995

occasion

(əˈkeiʒənExpense) noun
1. a particular time. I've heard him speak on several occasions. geleentheid; okkasie فُرْصَه момент ocasião příležitost die Gelegenheit lejlighed περίσταση, περίπτωσηocasión juht(um) زمان؛ وقت بخصوص tilanne occasionמקרה, הזדמנות अवसर, प्रसंग prigoda, prilika alkalom kesempatan tækifæri, tilefni occasione 場合 특별한 때 kartas, atvejis, proga gadījums kali gelegenheidanledning, tidspunktokazja ټاكل شوى موده ocasião ocazie случай udalosť priložnost prilika tillfälle โอกาส vesile, münasebet 特定時刻，場合 нагода; випадок وقت dịp 特定时刻，场合
2. a special event. The wedding was a great occasion. geleentheid مُناسَبَه случай ocasião událost der Anlaß begivenhed ειδική περίσταση, γεγονόςocasión, acontecimiento sündmus اتفاق tapahtuma événementמאורה मौका događaj esemény peristiwa viðburður occasione 行事 중요한 행사 įvykis, šventė, renginys notikums; svinības peristiwa evenementanledning, begivenheturoczystość پيښه ocasião eveniment событие udalosť dogodek prilika tilldragelse, händelse โอกาสพิเศษ olay; tören, kutlama 特殊事件 подія موقع dịp đặc biệt 特殊事件
ocˈcasional adjective
happening, done etc now and then. I take an occasional trip to London. nou en dan, af en toe من حين إلى آخَر случаен ocasional příležitostný gelegentlich lejlighedsvis περιστασιακός, σποραδικόςocasional, poco frecuente juhuslik گهگاهی؛ چند وقت یکبار satunnainen qui a lieu de temps en temps מִדֵי פַּעַם समय-समय पर povremen alkalmi sesekali sem gerist endrum og eins occasionale 時折の 임시의 atsitiktinis, retai pasitaikantis, proginis reizēm notiekošs; nejaušs sekali-sekala nu en dan voorkomend som skjer nå og da, leilighetsvis, tilfeldigsporadyczny بعضى وخت infrequente ocazional редкий príležitostný priložnosten povremen sporadisk, tillfällig ซึ่งเป็นครั้งคราว arasıra olan 偶然的 випадковий; такий, що трапляється час від часу کبھي کبھار، وقتاً فوقتاً thỉnh thoảng 偶然的
ocˈcasionally adverb
now and then. I occasionally go to the theatre. nou en dan, soms أحْيانا понякога ocasionalmente občas gelegentlich nu og da σποραδικά, πότε πότε de vez en cuando, a veces vahetevahel گهگاه satunnaisesti de temps en temps מִדי פַּעַם कभी कभी povremeno alkalmilag, néha kadang-kadang öðru hverju occasionalmente 時々 임시로 retkarčiais reizēm; šad un tad sekali-sekala nu en dannå og da, av og tilniekiedy كله كله de vez em quando ocazional иногда príležitostne tu pa tam povremeno då och då, emellanåt บางครั้งบางคราว arasıra 偶然，偶爾，有時候 випадково موقع بہ موقع thỉnh thoảng 偶然，偶尔，有时候
Kernerman English Multilingual Dictionary © 2006-2013 K Dictionaries Ltd.

occasional

→

Occasional Expense Definition

مِن وَقْتٍ لِآخَرِ příležitostný lejlighedsvisgelegentlichπεριστασιακόςesporádico satunnainenoccasionnel povremenoccasionale 時折の 가끔의incidenteelsporadiskokazyjnyde vez em quandoслучайный tillfällig ซึ่งเป็นครั้งคราวara sıra thỉnh thoảng偶尔的
Multilingual Translator © HarperCollins Publishers 2009

occasional

adv. a veces; de vez en cuando, ocasionalmente.

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1099 Myth #1: Expenses Aren’t Included in 1099 Totals

Occasional

You may know about the need to issue 1099 forms in January. Heck, you may have purchased those blank forms already! But do you know what to include in those figures that you’re reporting on a 1099-MISC form? One of the biggest myths out there is that you don’t need to include expenses in those totals. But should you? The answer is … it depends!

A business owner has two options when preparing expense reimbursements to independent contractors:

Types Of Personal Expenses

Option #1: The business can require independent contractors to follow an accountable plan. Under this option, the independent contractor is required to provide documentation that expenses are business-related (no massages or mani-pedis can be reimbursed!) and that the amounts are substantiated. What this boils down to is that there are receipts for each of the expenses. If the business requires independent contractors to follow this procedure, then those reimbursements will NOT be included in the independent contractors’ Form 1099-MISC.

Option #2: If the business does not have an accountable plan and does not require independent contractors to provide receipts, then reimbursed amounts WILL be included in the totals on the Form 1099-MISC. It will then be up to the independent contractor to deduct those business-related expenses on their own tax return.

So, what does this mean for you?

If you are the business that is paying independent contractors, it is better for you to NOT have an accountable plan and leave the responsibility for finding and keeping receipts to your independent contractors. It is simpler and easier to simply report all payments on the Form 1099-MISC and it saves you from the liability of retaining documentation and receipts for years and years. For the tax geeks out there, choosing to NOT have an accountable plan also passes the 50-percent limitation on meal and entertainment deductions on to your independent contractor.

If you are the independent contractor, then you need to know which option your client will be using. If your client reimburses you for expenses and includes those reimbursements on the 1099-MISC form, then simply deduct those expenses on your own tax return. In the event that your client does NOT include those expenses reimbursements on your 1099-MISC form, then you have two options:

  • You can report the reimbursements as income anyway and deduct the corresponding expenses. This may sound like extra work, but if you are already using QuickBooks Online or another accounting system to track your bookkeeping, then the numbers will already be in your totals. Or …
  • You can not report the income and not report the expenses either. (Sorry folks, if you don’t report the reimbursement as income, then you can’t deduct the expenses that they paid for!)

Interested in more details on 1099 reporting? Download our 1099 Cheat Sheet today for all the information you’ll need to cross 1099s off your list in January! Click Here

Running a small business is hard and 1099s can be frustrating. Contact us today if you’d like the help of a professional bookkeeper in your business!
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Deb Howard Greenleaf, EA, CEO and Principal, of Greenleaf Accounting Services provides virtual accounting and bookkeeping services and specializes in financial management to consultants, coaches, solo professionals, and other small business owners across the US. Deb is an Enrolled Agent (EA)—an IRS-licensed tax professional—and specializes in small businesses and entrepreneurs filing Schedule C or as an LLC. As an Advanced Certified QuickBooks ProAdvisor, Deb spends her day in QuickBooks Online and specializes in providing QBO support.

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